Warning Letter

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What is

Warning Letter

A warning letter is issued to an employee by the employer informing the employee to refrain from any act of misconduct or omission to perform his duties. The warning letter is sent to the employee on his act or omission which results in willful misconduct in contravention of terms of the employment agreement or company’s policies. 

These letters may also instruct the employee to perform certain actions to mitigate the effects of his misconduct or even levy a penalty on the employee if provided the contract of employment or any company policy applicable to the employee. Usually, warning letters follow the principle of comply or explain, where the employee is to either provide a reasonable explanation for his conduct or comply with the instructions of the warning letter. 


1. What is a Warning Letter to the employee?

An Employee Warning Letter is a form that an employer gives to an employee to inform them of a breach of company protocol. It serves to let the employee know of their infraction and what the consequences of their action will be.

2.  What happens after Warning Letter?

The Warning Letter requests corrections and a written response within a specific period after receipt of the letter—usually fifteen working days.

3. How many warning letters are given?

Usually, one verbal and two written warning letters are given before the dismissal.  However, in cases of severe or gross misconduct, dismissal can be done prior to warning.